How to Start A Pharma Marketing Company in India? Procedure, documents, licenses, qualification etc

If you have experience in Pharmaceutical market and want to start your own pharma business then we are going to explain here about one of the best option i.e. Starting pharma marketing company. It could be best option for you. Worry about how to start your own pharmaceutical company! Here we are providing few quick steps that can help you during this process. Along with pharma marketing company, many other business opportunities is available in healthcare and pharma sector. Have a quick look at other business opportunities in Pharma Sector:

Every State of India has almost same form of formalities. Only minor requirement could vary state to state. You should first confirm to Drug Inspector office about starting pharma marketing company.

You can view this video for knowing how to start Pharmaceutical Marketing Company in Hindi audio where as content is in English.

Documentations and Licenses:

First three documents is must for starting. You need to get issued drug license number for whole sale, stock, purchase, sale, exhibition and distribution of drug. For Whole sale drug license number, you have to visit to your local drug control or drug inspector office. Goods and Service Tax identification number is issued by tax authorities.


Important Step:

  • Take Experience and/or training to start Pharmaceutical Marketing Company
  • Write a Business Plan
  • Choose Location of Business. Search for shop/building/premises for office, licenses and stock. It may be rented or owned but there should be adequate space as per government norm.
  • Finance Source (Own Saving, Bank Loan, Investment etc.)
  • Research and Prepare list of all molecule and combinations, you want to launch in market.
  • Finalize Company Name and Brand Names of all products. Be sure these don’t resemble to any other company or brand already working in Market. Due to presence of thousand of brands and companies, it become difficult to choose unique name but you should try your best. Already registered or in process Trade Name and Company Name you can search at http://ipindiaonline.gov.in/tmrpublicsearch/frmmain.aspx . Trade name in class 5 and Company name at class 35.
  • Company Registration under Company Act
  • Appointment of registered experience person or registered pharmacist as per norms. ( In case if you or any of partner are not EP or Pharmacist)
  • Wholesale Drug License Number Registration.
  • Registration of company under Goods and Service Tax
  • Finalized all vendors i.e. manufacturers, printer etc.

Procedure and Sequence: 

Along with applying for above registrations, you can move upward with following steps. Following work, you should finished before issuing registration certificates, so you can save your time and you can meet with your deadlines.

Now you have products with your own brand names and your company name. Have a quick look at documents required for particular registration and licenses:

Requirements for Company Registration:

  • DSC (Digital Signature Certificate)
  • DIN (Director Identification Number)
  • PAN (Permanent Account Number) Card
  • TAN (Tax Deduction and Collection Number)
  • Identity Proof (Electronic ID / Aadhar Card / Passport / Driving License)
  • Passport Photo
  • Address Proof (Bank Statement / Mobile Bill / Telephone)
  • Rent Agreement (Notarised: For rented property) or Ownership proof
  • Latest Electricity Bill
  • MOA(Memorandum Of Association) or/andAOA (Article Of Association)
  • NOC if required

Requirements for Drug License Number:

  • Local drug inspector/drug selling authority office can provide you full details of requirement for a whole sale license. Few we are describing here. Procedure and details for applying for D.L. number can be change according to government policies.
  • Application will be submitted in form no. 19 with other detailed information forms.
  • You or your partner (if any) should be a registered pharmacist or Experienced Person (Duly registered under local authorities) or competent person. If you don’t have any of above qualification than you can appoint or hire a registered pharmacist or EP (Experienced Person) and make him authorized to handle all work on your behalf ( Appointment letter will be submitted with application)
  • Premises size should have minimum of 10 square meter area (requirement of area may vary) and should have single premises.
  • Affidavits
  • Fees ( mode of fee and prescribed fee may vary)
  • Blue print or layout of Premises
  • Freeze purchase bill copy with complete address
  • Air Conditioner if applicable
  • Ownership or Rent agreement deed of premises.
  • Electricity bill of premises.
  • Affidavit of proprietor, partner, pharmacist, EP etc.
  • Firm registration receipt in case private limited firm. List of directors, address proof, article of association etc is also to submit with application form
  • Partnership deed if any
  • Any other documents as asked by local drug controller etc.

After submission of documents, inspection will be carried out by local drug authority for accuracy and correctness of detail submitted with the application. Drug authority reserves the right to approve or reject your application if not satisfy with application.

After issuing of drug license number for sale of drugs for which you have applied will be granted. List of licenses and forms you can check here. Now you are permitted to sale, purchase, or get manufactured drugs with your marketed by address.

Qualification and Eligibility for EP or competent person:

  • Person Should have one of the below qualification or eligibility to be EP or competent person:
  • Registered pharmacist under state pharmacy council or
  • Minimum one and half year experience at registered wholesale drug licensed firm after graduation and name is registered as EP at Drug Office or
  • Minimum four year experience as salesman in registered drug licensed firm after senior secondary examination and name is registered as EP at Drug Office.

Requirements for Goods and Service Tax Registration (GST):

GST is essential in India for doing any type of business/trading but below 20 lac annual turnover, there is no requirement of gst registration. GST registration is compulsory to obtain within 30 days after exceeding turnover above 20 lac. Unlike VAT, GST is valid in all states. It can be applied through portal provided by state government or center government. Here we are describing few most common requirements for Goods and Service Tax:

For applying for GST Registration, you can follow following Steps.

  • Go to www.gst.gov.in
  • There will be the two options: New User and Existing User
  • Click at New User
  • Enter your detail for apply GST
  • Enter you mobile number and Email Address of the authorized signatory of the business entity. This number and e-mail will be used for all future communication from the GST portal
  • You will receive a OTP at mobile number and e-mail id you entered in previous step
  • Enter this OTP.
  • After that follow all steps and enter information and scanned images as mentioned in Provisional registration form

Documents required for applying for GSTIN:

  • Digital Signature Certificate (Class II)
  • Address Proof of Business Entity
  • Proprietor/Partners/Directors Address Proof
  • Aadhaar Card, PAN and Image etc
  • Ownership Proof or Rent agreement
  • Partnership deed or memorandum of association/certificate of incorporation
  • Back Statement and Bank Detail

Read Related: Third Party Manufacturer for Ayurvedic, Pharmaceutical and Food Supplement Products

These are the steps for starting Pharma Marketing Company in India.

If you want to sell and purchase nutraceuticals or food supplement products along with pharmaceutical products, you have to get registration certificate from food and drug department issued by FSSAI.

Click below links to read procedure and documents required for next two registrations

If you have started the procedure for setting up above steps, mean while start art work and packing designing and other office decoration work, finalizing the vendors, trade mark of Company name, brand names etc. Issuing of D.L. no. and TIN takes nearly one months or less or depends upon many other factors.

Read Here: How can you establish your pharma company?

Different types of companies you can start with below procedure:

For any query and suggestion mail us at pharmafranchiseehelp@gmail.com

Related post:

How to Apply for A Trademark Registration?

We have studied in our previous articles about procedure and requirements to start pharmaceutical company , ayurvedic company and Food Supplement company. In this article we will discuss about trademark registration process, procedure, documents, requirements, difference between objection/opposed, advantage, FAQ and other related details.

In this article we will know about trademark registration.  Same procedure and requirement for Trademark is applied for all business including Pharmaceutical, Ayurvedic and Nutraceutical (food Supplement) Sector.

What is Trademark?

First we will know about Trademark. Trade mark is generally referred to a company name, brand/product name/service and/or logo of company and/or firm. A Trademark can be in form of visual symbol, word, numeral, name, device and/or lable etc which distinguish a business from others . For Example, Elzac Herbals along with sign is a Logo of Elzac Herbal India, An Ayurvedic Manufacturing Products Company. We can say Elzac Herbals is a Trade Mark.

If you are going to launch a company and/or a new product then it is advised to first go for trademark registration before launching.  Trademark registration is an intellectual property which protects against use of your trade/business name or trademark by others.

Trademark registration:

Trademark registration can be obtained for business name, brand name, logo, tagline or caption etc. Company Name and/or Products Brand Name can be registered under Controller General of Patents Designs and Trademarks. Trade Mark is valuable asset especially in case of pharma companies it worth more.

‘TM’ stands for ‘Trademark applied for’ where as ® symbol stands for the ‘Registered trademark’. Before apply for trade mark, Trade Mark search is highly recommended. This will give you indication of existing or applying trade marks. Go to the http://www.ipindia.nic.in/ site. Click at trade mark and you will be redirected to http://www.ipindia.nic.in/trade-marks.htm. Then click at public search. In new tab http://ipindiaonline.gov.in/tmrpublicsearch/frmmain.aspx will be opened. Change search type to phonetic or Wordmark. Enter your brand name or company name and class. For pharmaceutical and ayurvedic product’s name and manufacturing company, you can search in Class-5 and for trading/marketing company, search in class-35.

You can apply trade mark registration through amy legal firm or trade mark advocates those handle trade mark registration for your trade mark registration. For providing authorization, you have to sign power of attorney authorizing for particular brand name/company name trade mark registration.

Requirements for filling a trademark  registration application:

  • The name, address and Nationality of applicant/s. In case of Partnership firm, Name of all Partners. Soft copy of the Trade Mark to be registered.
  • List of goods/Services for which registration is required along with Class.
  • If the mark contains or consists of non-English words, a translation of those words into English is required.
  • Power of attorney simply signed by the applicant (In case of application filled by advocate and/or legal firm/agency).
  • Fees for registration. Govt. fee is approximate 4500/- per trade mark. Fees may change with any government policy update.
  • Proof for using particular name (like Invoice, Advertisement etc.)

Process Includes:

  • Trade Name and/or Logo. If you don’t have then choose a Unique Name and/or Logo.
  • Search for Trade Mark Availability as mentioned above
  • Select appropriate class from 45 Classes. (For Pharmaceutical, Ayurvedic and Nutraceuticals generally Class 5 and Class 35 is used.)
  • Application submission for Trade Mark registration. It takes 3 working days for trade mark department to issue Trade Mark application Number but it takes 1.5-2 years for Trade Mark registration if your application don’t receive any objection other wise it may take more time.
  • Advertising a trademark in government public gadget before acceptance for trademark registration. Objections and oppositions are invited by government from public before going in registration process.
  • Hearing before registrar if your trademark faces any objection.
  • Hearing before registrar if your trademark faces opposed.

Difference between Objection and Opposed:

Objection in trademark registration is something that a particular trademark and/or similar trademark or name may have being used by someone else. Objection may be raised by trademark department internally or any third person. Means there is uncertainty about trademark whether it may cause any harm to any other trademark owner or not if trademark registration is given to you or someone else. Objection may also be raised if trademark department is uncertain whether trademark applicant is using that trademark in actuality or not.  For clearing objection, proper proof and documents have been submitted before registrar at hearing date issued by trademark department.

Opposed in trademark registration is when a third party files application against giving registration of particular trademark to you or someone else. For clearing opposition, a legal case has been fight against opposed party for taking trade mark registration.

Advantage of Trademark Registration:

Legal Protection: Trademark registration provides legal protection against using your trade name and/or mark used by any other person, company or/and firm. No can use your trademark without your prior permission.

Brand Trust: Trademark Registration separates a trademark from others. Registered Brand makes an trusted impression at customer mind set. It builds a trust between trademark owner and his customer.

Popularization: If a trademark is registered then trademark owner is free to promote it at large level without fear of misuse and/or use by any other party.

Trademark Symbols:

Three types of Symbol is used for trademark purpose: ‘TM‘, ‘SM‘ and ‘R‘.

TM: Trade Mark applied for. This symbol is used for product when it is not registered but is applied for trademark registration.

SM: Service Mark applied for. This mark is used when trademark is applied for Service/s, not for product.

R: Registered. This mark is used when a trademark has been accepted for registration and registration license has been granted to trademark owner.

Frequently Asked Question about Trademark Registration:

How many types of Classes under Trade Mark Registry?

Ans: Trademark Registry has classified Trademark classes under 45 classes according to product and service type.

In which class Pharmaceutical, Cosmetic, Ayurvedic/Herbal and Food Supplements products/Services and Companies comes?

Ans: Pharmaceutical, Ayurvedic and Nutraceutical Products and preparations fall under class 5 where as companies fall under class 35.

What is the Duration of trademark Registration Certificate Validation?

Ans: A trademark registration is granted for 10 years but trademark licensee can renew it after every 10 year and use it for indefinite period.

When a applicant use symbol ‘TM’?

Ans: After getting trade mark registration number after submitting application, applicant can use symbol ‘TM’ but he/she can’t use ‘R’ symbol unless his/her trademark is received registration certificate.

If my company is registered under Company Act, Do I still need Trademark Registration?

Ans: Company registration under Company Act doesn’t cover or protect brand identity. For example, Your registered a company under company act with name ABCD Herbal private limited. In that case another person is free to register company with name ABCD Ayurvedic Private Limited but if you have trademark registration of ABCD then no one can use  ABCD for registration of company even under Company Act because Company Act also doesn’t allow to register a company with name that is trademark registered by other person.

Can I apply for Trademark Registration by own self?

Ans: You can apply by own self at trademark registry website. You will require class III digital signature for applying trademark registration online by own self.

What to confirm before applying a trademark through Advocates and Legal firms/Agencies?

Ans: Applying for Trademark registration is not a big thing. Most of online agencies and advocates lure customers by charging 1000 applying fees plus government fees. Most of them doesn’t cover ‘Objection‘ part in it. Almost of trademarks faces objection during registration process. So before applying through any advocates or/and legal firms first confirm whether they will handle objection or not during registration process. Otherwise you have to pay more money for clearing objection from your trademark registration process.

Read Here: How much investment is required to start pharma marketing company ?